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Public Statement March 16, 2017

Public statement March 16, 2017



Waynesville R-VI School District officials discovered missing lunch monies in February 2016 and immediately reported the discrepancy to police officials and issued a press release notifying the public about the investigation.


In that Feb. 18, 2016, press release, the district confirmed that the Missouri Highway Patrol was investigating the discrepancy in certain district financial records and noted that the process might take some time. Yesterday, the Pulaski County Prosecuting Attorney’s Office issued a release that the legal process has concluded.


“I want to thank Sheriff Ron Long, the Missouri State Highway Patrol and the Pulaski County Prosecutors Office for their investigation and efforts in handling this case,” said Dr. Brian Henry, superintendent. 


Families can rest assured that individual student lunch accounts were properly credited with their deposits; however, when compared, the students’ online deposits and the bank receipts did not balance.


In addition to contacting police officials, the district immediately volunteered and requested an internal audit be conducted by the Missouri State Auditor’s Office. The audit recommended the following practices:


  • receiving, recording, depositing and transmitting monies be segregated so that the same staff member does not do it all
  • more specific policies and procedures be put in place
  • the district use pre-numbered receipt slips so all funds are accounted for
  • petty cash be handled on an imprest basis, which means a fixed amount is allotted for petty cash and the funds are replenished when receipts warrant the replacement
  • tickets be issued to athletic events
  • students use effective recordkeeping and internal controls at school stores


“We have implemented every single recommendation so that we have the best cash handling practices in place,” Henry said. “I want to assure you that the education of the district’s students remains our first and most important priority.  We ask for the support of the community in helping us make that goal a reality.”


A second audit is being performed in April as part of the ongoing periodic checks to ensure the best practices remain in effect. 


The district also launched a new school lunch accounting system to help track and process the 1.1 million meals the district serves annually.